tdf#132695 export of character highlighting to MS Word - improve help

Added explanations of the consequences of choosing highlighting or
shading for export to MS Office. Each choice has an advantage and
a disadvantage, and these are inverse to each other, so seemed better
to give clear information so that users can make an informed choice
that is relevant to their situation, rather than try to recommend a
better or preferred choice.

Also:
+ added information about default setting in different LO versions
because some users might have files exported with older LO versions.

+ added <tip> about using compatibility filter in "Character
Highlighting Color" dialog box.

Thanks to Justin Luth and Mike Kaganski for expert advice.

Change-Id: I16c2df016c00ed60b18d9fddfbb3573f425a851d
Reviewed-on: https://gerrit.libreoffice.org/c/help/+/109672
Tested-by: Jenkins
Reviewed-by: Seth Chaiklin <sdc.blanco@youmail.dk>

1 files changed, 5 insertions, 3 deletions

diff --git a/source/text/shared/optionen/01130200.xhp b/source/text/shared/optionen/01130200.xhp
index c04c11e6df..584a87a0c6 100644
--- a/source/text/shared/optionen/01130200.xhp
+++ b/source/text/shared/optionen/01130200.xhp
@@ -1,6 +1,5 @@
 <?xml version="1.0" encoding="UTF-8"?>
 <helpdocument version="1.0">
-
 <!--
  * This file is part of the LibreOffice project.
  *
@@ -19,7 +18,6 @@
  *   the License at http://www.apache.org/licenses/LICENSE-2.0 .
  -->
 
-
 <meta>
       <topic id="textsharedoptionen01130200xml" indexer="include" status="PUBLISH">
          <title xml-lang="en-US" id="tit">Microsoft Office</title>
@@ -40,6 +38,7 @@
 <bookmark_value>OLE objects;Microsoft Office</bookmark_value>
 <bookmark_value>OLE objects;PDF</bookmark_value>
 <bookmark_value>character highlighting;Microsoft Office export</bookmark_value>
+<bookmark_value>character shading;Microsoft Office export</bookmark_value>
 </bookmark>
 <h1 id="hd_id3156410"><link href="text/shared/optionen/01130200.xhp" name="Microsoft Office">Microsoft Office</link></h1>
 <paragraph xml-lang="en-US" id="par_id3149095" role="paragraph"><ahelp hid=".">Specifies the settings for importing and exporting Microsoft Office and other documents.</ahelp></paragraph>
@@ -60,7 +59,10 @@
 <bookmark xml-lang="en-US" branch="hid/cui/ui/optfltrembedpage/highlighting" id="bm_id3158431" localize="false"/>
 <bookmark xml-lang="en-US" branch="hid/cui/ui/optfltrembedpage/shading" id="bm_id3158432" localize="false"/>
 <h2 id="hd_id3146797">Character Highlighting</h2>
-<paragraph xml-lang="en-US" id="par_id3150671" role="paragraph"><ahelp hid=".">Microsoft Office has two character attributes similar to $[officename] character background. Select the appropriate attribute (highlighting or shading) which you would like to use during export to Microsoft Office file formats.</ahelp></paragraph>
+<paragraph xml-lang="en-US" id="par_id3150671" role="paragraph"><ahelp hid=".">Microsoft Office has two character attributes similar to $[officename] character highlighting. Use this control to select the attribute, <emph>highlighting</emph> or <emph>shading</emph>, that $[officename] should use when exporting $[officename] character highlighting to Microsoft Office file formats.</ahelp></paragraph>
+<paragraph role="paragraph" id="par_id11611125644396">Highlighting exports the closest match between a $[officename] highlighting color and one of the 16 Microsoft highlighting colors, using the Office character attribute that makes it easy for Office users to edit with the highlighting tool in Office applications. This is the default setting in $[officename] 5.0 to 6.4.</paragraph>
+<paragraph role="paragraph" id="par_id971611126299924">Shading exports all RGB colors to the other Office character attribute. This preserves color fidelity between $[officename] and Microsoft Office documents, but Office users must edit this character attribute with a tool that is not commonly used or easy to find in Office applications. This is the default setting since $[officename] 7.0.</paragraph>
+<tip id="par_id11611137020276">The compatibility filter in the <emph>Character Highlighting Color</emph> dialog provides the Microsoft Office highlighting colors. Use those colors and choose <emph>Export as: Highlighting</emph> if you want both color fidelity and ease of editing for Office users.</tip>
 <bookmark xml-lang="en-US" branch="hid/cui/ui/optfltrembedpage/mso_lockfile" id="bm_id271592496841390" localize="false"/>
 <h2 id="hd_id551592495779229">Lock files</h2>
 <paragraph role="paragraph" id="par_id91592496281531"><ahelp hid=".">Mark this checkbox to generate a Microsoft Office lock file in addition to %PRODUCTNAME own lock file.</ahelp> Lock files signal to applications that a resource or file should not be used until the lock is released.</paragraph>