/text/shared/guide/data_addressbook.xhp Sun Microsystems, Inc. FPE: Deleted screenshots. Cleaned. data sources; registering address books address books; registering system address book registration registering; address books Registering an Address Book

In %PRODUCTNAME you can register different data sources. The contents of the data fields are then available to you for use in various fields and controls. Your system address book is such a data source. %PRODUCTNAME templates and Wizards use fields for the contents of the address book. When activated, the general fields in the templates are automatically replaced with the fields from the data source of your address book.

In order for the replacement to take place, you must tell %PRODUCTNAME which address book you use. The dialog asking for this information appears automatically the first time you activate, for example, a business letter template. You can also call the dialog by following the steps listed below. Address Data Source Wizards To call the Address Data Source Wizards, choose File - Wizards - Address Data Source. For more information, see section Address Data Source in the %PRODUCTNAME Help. Registering An Existing Address Book Manually Choose File - Templates - Address Book Source. The Templates: Address Book Assignment dialog appears. In the Data source combo box, select the system address book or the data source you want to use as an address book. If you have not yet registered the system address book in %PRODUCTNAME as the data source, click the Administrate button. This takes you to the Data Source Administration dialog, in which you can register your address book as a new data source in %PRODUCTNAME. You can find more information in the following section, System Address Book as Data Source. In the Table combo box, select the database table you want to use as the address book. Under Field assignment, match the fields for first name, company, department, and so on to the actual field names used in your address book. When finished, close the dialog with OK. Now your data source is registered in %PRODUCTNAME as the address book. If you now open a template from the Business Correspondence category, %PRODUCTNAME can automatically insert the correct fields for a form letter.