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<?xml version="1.0" encoding="UTF-8"?>
<!--***********************************************************************
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<helpdocument version="1.0">
<meta>
<topic id="textsharedguideprotectionxml" indexer="include" status="PUBLISH">
<title id="tit" xml-lang="en-US">Protecting Content in %PRODUCTNAME</title>
<filename>/text/shared/guide/protection.xhp</filename>
</topic>
<history>
<created date="2003-10-31T00:00:00">Sun Microsystems, Inc.</created>
<lastedited date="2004-07-27T09:02:31">UFI: added Spec doc "Import Password Protected MS Office Files"
dedr: reviewed</lastedited>
</history>
</meta>
<body>
<bookmark xml-lang="en-US" branch="index" id="bm_id3150620"><bookmark_value>protecting; contents</bookmark_value>
<bookmark_value>protected contents</bookmark_value>
<bookmark_value>contents protection</bookmark_value>
<bookmark_value>encryption of contents</bookmark_value>
<bookmark_value>passwords; protecting contents</bookmark_value>
</bookmark>
<paragraph role="paragraph" id="par_id3150620" xml-lang="en-US" l10n="E" oldref="1" localize="false"/>
<paragraph role="heading" id="hd_id3155364" xml-lang="en-US" level="1" l10n="U" oldref="2"><variable id="protection"><link href="text/shared/guide/protection.xhp" name="Protecting Content in %PRODUCTNAME">Protecting Content in <item type="productname">%PRODUCTNAME</item></link>
</variable></paragraph>
<paragraph role="paragraph" id="par_id3153394" xml-lang="en-US" l10n="U" oldref="3">The following is an overview of the different ways of protecting contents in <item type="productname">%PRODUCTNAME</item> from being modified, deleted or viewed.</paragraph>
<paragraph role="heading" id="hd_id3146957" xml-lang="en-US" level="2" l10n="U" oldref="4">Protecting All Documents When Saving</paragraph>
<paragraph role="paragraph" id="par_id3150775" xml-lang="en-US" l10n="U" oldref="5">All documents that are saved in <link href="text/shared/00/00000021.xhp" name="XML format">XML format</link> can be saved with a password. Documents that are saved with a password cannot be opened without the password. The content is secured so that it cannot be read with an external editor. This applies to content, graphics and OLE objects.</paragraph>
<table id="tbl_id3145071">
<tablerow>
<tablecell colspan="" rowspan="">
<paragraph role="paragraph" id="par_id3166410" xml-lang="en-US" l10n="U" oldref="6">Turning on protection</paragraph>
</tablecell>
<tablecell colspan="" rowspan="">
<paragraph role="paragraph" id="par_id3145121" xml-lang="en-US" l10n="U" oldref="7">Choose <emph>File - Save As</emph> and mark the <emph>Save with password</emph> check box. Save the document.</paragraph>
</tablecell>
</tablerow>
<tablerow>
<tablecell colspan="" rowspan="">
<paragraph role="paragraph" id="par_id3154286" xml-lang="en-US" l10n="U" oldref="8">Turning off protection</paragraph>
</tablecell>
<tablecell colspan="" rowspan="">
<paragraph role="paragraph" id="par_id3148492" xml-lang="en-US" l10n="U" oldref="9">Open the document, entering the correct password. Choose <emph>File - Save As</emph> and clear the <emph>Save with password</emph> check box.</paragraph>
</tablecell>
</tablerow>
</table>
<paragraph role="warning" id="par_id3145068" xml-lang="en-US" l10n="U" oldref="64">Information entered in <emph>File - Properties</emph> is not encrypted. This includes the name of the author, creation date, word and character counts.</paragraph>
<paragraph role="heading" id="hd_id3149294" xml-lang="en-US" level="2" l10n="U" oldref="10">Protecting Revision Marking</paragraph>
<paragraph role="paragraph" id="par_id3161646" xml-lang="en-US" l10n="U" oldref="11">With every change made in <item type="productname">%PRODUCTNAME</item> Calc and <item type="productname">%PRODUCTNAME</item> Writer, the review function records who made the change. This function can be turned on with protection, so that it can only be turned off when the correct password is entered. Until then, all changes will continue to be recorded. Acceptance or rejection of changes is not possible.</paragraph>
<table id="tbl_id3148797">
<tablerow>
<tablecell colspan="" rowspan="">
<paragraph role="paragraph" id="par_id3154684" xml-lang="en-US" l10n="U" oldref="12">Turning on protection</paragraph>
</tablecell>
<tablecell colspan="" rowspan="">
<paragraph role="paragraph" id="par_id3153104" xml-lang="en-US" l10n="U" oldref="13">Choose <emph>Edit - Changes - Protect Records</emph>. Enter and confirm a password of at least 5 characters.</paragraph>
</tablecell>
</tablerow>
<tablerow>
<tablecell colspan="" rowspan="">
<paragraph role="paragraph" id="par_id3144760" xml-lang="en-US" l10n="U" oldref="14">Turning off protection</paragraph>
</tablecell>
<tablecell colspan="" rowspan="">
<paragraph role="paragraph" id="par_id3152920" xml-lang="en-US" l10n="U" oldref="15">Choose <emph>Edit - Changes - Protect Records</emph>. Enter the correct password.</paragraph>
</tablecell>
</tablerow>
</table>
<paragraph role="heading" id="hd_id3155131" xml-lang="en-US" level="2" l10n="U" oldref="16">Protecting Cell Ranges in <item type="productname">%PRODUCTNAME</item> Calc</paragraph>
<paragraph role="paragraph" id="par_id3153368" xml-lang="en-US" l10n="U" oldref="17">In <item type="productname">%PRODUCTNAME</item> Calc you can protect sheets and the document as a whole. You can choose whether the cells are protected against accidental changes, whether the formulas can be viewed, whether the cells are visible or whether the cells can be printed.</paragraph>
<paragraph role="paragraph" id="par_id3145261" xml-lang="en-US" l10n="U" oldref="18">Protection can be provided by means of a password, but it does not have to be. If you have assigned a password, protection can only be removed once the correct password has been entered.</paragraph>
<paragraph role="paragraph" id="par_id3148576" xml-lang="en-US" l10n="U" oldref="19">Note that the cell protection for cells with the <emph>Protected</emph> attribute is only effective when you protect the whole table. In the default condition, every cell has the <emph>Protected</emph> attribute. Therefore you must remove the attribute selectively for those cells where the user may make changes. You then protect the whole table and save the document.</paragraph>
<table id="tbl_id3148618">
<tablerow>
<tablecell colspan="" rowspan="">
<paragraph role="paragraph" id="par_id3147317" xml-lang="en-US" l10n="U" oldref="20">Turning on protection</paragraph>
</tablecell>
<tablecell colspan="" rowspan="">
<paragraph role="paragraph" id="par_id3145271" xml-lang="en-US" l10n="U" oldref="21">For cells: Select cell range. Choose <emph>Format - Cells - Cell Protection</emph> tab.</paragraph>
<paragraph role="paragraph" id="par_id3155307" xml-lang="en-US" l10n="U" oldref="22">For the current sheet: Choose <emph>Tools - Protect Document - Sheet</emph>.</paragraph>
<paragraph role="paragraph" id="par_id3163710" xml-lang="en-US" l10n="U" oldref="23">For spreadsheet documents: Choose <emph>Tools - Protect Document - Document</emph>.</paragraph>
<paragraph role="paragraph" id="par_id3152938" xml-lang="en-US" l10n="U" oldref="24">Enter and confirm a password of at least 5 characters.</paragraph>
</tablecell>
</tablerow>
<tablerow>
<tablecell colspan="" rowspan="">
<paragraph role="paragraph" id="par_id3159196" xml-lang="en-US" l10n="U" oldref="25">Turning off protection</paragraph>
</tablecell>
<tablecell colspan="" rowspan="">
<paragraph role="paragraph" id="par_id3159153" xml-lang="en-US" l10n="U" oldref="26">For the current sheet: Choose <emph>Tools - Protect Document - Sheet</emph>.</paragraph>
<paragraph role="paragraph" id="par_id3159345" xml-lang="en-US" l10n="U" oldref="27">For spreadsheet documents: Choose <emph>Tools - Protect Document - Document</emph>.</paragraph>
<paragraph role="paragraph" id="par_id3149486" xml-lang="en-US" l10n="U" oldref="28">Where a password has been assigned, enter the correct password.</paragraph>
</tablecell>
</tablerow>
</table>
<paragraph role="heading" id="hd_id3150114" xml-lang="en-US" level="2" l10n="U" oldref="29">Protecting Sections in <item type="productname">%PRODUCTNAME</item> Writer</paragraph>
<paragraph role="paragraph" id="par_id3150592" xml-lang="en-US" l10n="U" oldref="30">Any section of a <item type="productname">%PRODUCTNAME</item> Writer text document can be protected against changes with a password.</paragraph>
<table id="tbl_id3154942">
<tablerow>
<tablecell colspan="" rowspan="">
<paragraph role="paragraph" id="par_id3166413" xml-lang="en-US" l10n="U" oldref="31">Turning on protection</paragraph>
</tablecell>
<tablecell colspan="" rowspan="">
<paragraph role="paragraph" id="par_id3144764" xml-lang="en-US" l10n="U" oldref="32">Select the text. Choose <emph>Insert - Section - Section</emph>, then under <emph>Write protection</emph> mark the <emph>Protect</emph> and <emph>With password</emph> check boxes. (If the section already exists: <emph>Format - Sections</emph>.) Enter and confirm a password of at least 5 characters.</paragraph>
</tablecell>
</tablerow>
<tablerow>
<tablecell colspan="" rowspan="">
<paragraph role="paragraph" id="par_id3147497" xml-lang="en-US" l10n="U" oldref="33">Turning off protection</paragraph>
</tablecell>
<tablecell colspan="" rowspan="">
<paragraph role="paragraph" id="par_id3147173" xml-lang="en-US" l10n="U" oldref="34">Choose <emph>Format - Sections - Section</emph> and under <emph>Write protection</emph> clear the <emph>Protect</emph> check box. Enter the correct password.</paragraph>
</tablecell>
</tablerow>
</table>
<paragraph role="heading" id="hd_id3146081" xml-lang="en-US" level="2" l10n="U" oldref="35">Protecting Cells in a <item type="productname">%PRODUCTNAME</item> Writer Table</paragraph>
<paragraph role="paragraph" id="par_id3154480" xml-lang="en-US" l10n="U" oldref="36">You can protect the contents of individual cells of a <item type="productname">%PRODUCTNAME</item> Writer text table from changes.</paragraph>
<table id="tbl_id3150321">
<tablerow>
<tablecell colspan="" rowspan="">
<paragraph role="paragraph" id="par_id3154360" xml-lang="en-US" l10n="U" oldref="37">Turning on protection</paragraph>
</tablecell>
<tablecell colspan="" rowspan="">
<paragraph role="paragraph" id="par_id3145643" xml-lang="en-US" l10n="U" oldref="38">Place the cursor in a cell or select cells. Choose <emph>Format - Cell - Protect</emph>.</paragraph>
</tablecell>
</tablerow>
<tablerow>
<tablecell colspan="" rowspan="">
<paragraph role="paragraph" id="par_id3150042" xml-lang="en-US" l10n="U" oldref="39">Turning off protection</paragraph>
</tablecell>
<tablecell colspan="" rowspan="">
<paragraph role="paragraph" id="par_id3155178" xml-lang="en-US" l10n="U" oldref="40">Place the cursor in the cell or select the cells. First, if necessary, choose <emph>Tools - Options - %PRODUCTNAME Writer - Formatting Aids</emph> and mark <emph>Cursor in protected areas - Enable</emph>. Then choose <emph>Format - Cell - Unprotect</emph>.</paragraph>
<paragraph role="paragraph" id="par_id3151189" xml-lang="en-US" l10n="U" oldref="41">Select the table in the Navigator, open the context menu and select <emph>Table - Unprotect</emph>.</paragraph>
<paragraph role="paragraph" id="par_id3147322" xml-lang="en-US" l10n="U" oldref="42">Use Shift+Ctrl+T to remove protection for the entire current table or all selected tables.</paragraph>
</tablecell>
</tablerow>
</table>
<paragraph role="heading" id="hd_id3149259" xml-lang="en-US" level="2" l10n="U" oldref="43">Automatic Protection of Indexes and Tables</paragraph>
<paragraph role="paragraph" id="par_id3153966" xml-lang="en-US" l10n="U" oldref="44">Tables of contents and indexes created automatically in a <item type="productname">%PRODUCTNAME</item> Writer text are automatically protected against accidental changes.</paragraph>
<table id="tbl_id3150644">
<tablerow>
<tablecell colspan="" rowspan="">
<paragraph role="paragraph" id="par_id3145767" xml-lang="en-US" l10n="U" oldref="45">Turning on protection</paragraph>
</tablecell>
<tablecell colspan="" rowspan="">
<paragraph role="paragraph" id="par_id3153786" xml-lang="en-US" l10n="U" oldref="46">Place the cursor in the index/table of contents.</paragraph>
<paragraph role="paragraph" id="par_id3159088" xml-lang="en-US" l10n="U" oldref="47">From the context menu choose <emph>Edit Index/Table</emph>. On the Index/Table tab page, mark <emph>Protected against manual changes</emph>.</paragraph>
</tablecell>
</tablerow>
<tablerow>
<tablecell colspan="" rowspan="">
<paragraph role="paragraph" id="par_id3154118" xml-lang="en-US" l10n="U" oldref="48">Turning off protection</paragraph>
</tablecell>
<tablecell colspan="" rowspan="">
<paragraph role="paragraph" id="par_id3148463" xml-lang="en-US" l10n="U" oldref="49">Place the cursor in the index. First of all, if necessary, under <emph>Tools - Options - %PRODUCTNAME Writer - Formatting Aids </emph>, mark <emph>Cursor in protected areas - Enable</emph>.</paragraph>
<paragraph role="paragraph" id="par_id3152968" xml-lang="en-US" l10n="U" oldref="50">From the context menu choose <emph>Edit Index/Table</emph>. On the Index/Table tab page, unmark <emph>Protected against manual changes</emph>.</paragraph>
<paragraph role="paragraph" id="par_id3152774" xml-lang="en-US" l10n="U" oldref="51">In the Navigator, select the index, then open the context menu in the Navigator and select <emph>Index - Read-only</emph>.</paragraph>
</tablecell>
</tablerow>
</table>
<paragraph role="heading" id="hd_id3155113" xml-lang="en-US" level="2" l10n="U" oldref="52">Protecting Frames, Graphics, and OLE Objects</paragraph>
<paragraph role="paragraph" id="par_id3153703" xml-lang="en-US" l10n="U" oldref="53">You can protect the content, position and size of inserted graphics. The same applies to frames (in Writer) and OLE objects.</paragraph>
<table id="tbl_id3158447">
<tablerow>
<tablecell colspan="" rowspan="">
<paragraph role="paragraph" id="par_id3147131" xml-lang="en-US" l10n="U" oldref="54">Turning on protection</paragraph>
</tablecell>
<tablecell colspan="" rowspan="">
<paragraph role="paragraph" id="par_id3150088" xml-lang="en-US" l10n="U" oldref="55">For example, for graphics inserted in Writer: Choose <emph>Format - Graphics - Options</emph> tab. Under <emph>Protect</emph>, mark <emph>Contents</emph>, <emph>Position</emph> and/or <emph>Size</emph>.</paragraph>
</tablecell>
</tablerow>
<tablerow>
<tablecell colspan="" rowspan="">
<paragraph role="paragraph" id="par_id3147510" xml-lang="en-US" l10n="U" oldref="56">Turning off protection</paragraph>
</tablecell>
<tablecell colspan="" rowspan="">
<paragraph role="paragraph" id="par_id3153657" xml-lang="en-US" l10n="U" oldref="57">For example, for graphics inserted in Writer: Choose <emph>Format - Graphics - Options</emph> tab. Under <emph>Protect</emph>, unmark as appropriate.</paragraph>
</tablecell>
</tablerow>
</table>
<paragraph role="heading" id="hd_id3152992" xml-lang="en-US" level="2" l10n="U" oldref="58">Protecting Drawing Objects and Form Objects</paragraph>
<paragraph role="paragraph" id="par_id3166429" xml-lang="en-US" l10n="U" oldref="59">The draw objects that you insert into your documents with the <emph>Draw Functions</emph> floating toolbar can be protected from being accidentally moved or changed in size. You can do the same with form objects inserted with the <emph>Form Functions</emph> floating toolbar.</paragraph>
<table id="tbl_id3151062">
<tablerow>
<tablecell colspan="" rowspan="">
<paragraph role="paragraph" id="par_id3153226" xml-lang="en-US" l10n="U" oldref="60">Turning on protection</paragraph>
</tablecell>
<tablecell colspan="" rowspan="">
<paragraph role="paragraph" id="par_id3148815" xml-lang="en-US" l10n="U" oldref="61">Choose <emph>Format - Position and Size </emph>- <emph>Position or Size</emph> tab. Mark the <emph>Protect</emph> check box.</paragraph>
</tablecell>
</tablerow>
<tablerow>
<tablecell colspan="" rowspan="">
<paragraph role="paragraph" id="par_id3156289" xml-lang="en-US" l10n="U" oldref="62">Turning off protection</paragraph>
</tablecell>
<tablecell colspan="" rowspan="">
<paragraph role="paragraph" id="par_id3154991" xml-lang="en-US" l10n="U" oldref="63">Choose <emph>Format - Position and Size </emph>- <emph>Position or Size</emph> tab. Unmark the <emph>Protect</emph> check box.</paragraph>
</tablecell>
</tablerow>
</table>
<paragraph role="heading" id="hd_id3151336" xml-lang="en-US" level="2" l10n="U" oldref="65">Protect Access to Servers Through WebDAV and FTP</paragraph>
<embed href="text/shared/01/password_main.xhp#password_text"/>
<paragraph role="heading" id="par_idN10A9F" xml-lang="en-US" level="2" l10n="NEW">Opening Microsoft Office Documents That Are Protected With a Password</paragraph>
<paragraph role="paragraph" id="par_id8699606" xml-lang="en-US" l10n="NEW">%PRODUCTNAME %PRODUCTVERSION can open the following Microsoft Office document types that are protected by a password.</paragraph>
<table id="tbl_id4497512">
<tablerow>
<tablecell colspan="" rowspan="">
<paragraph role="tablehead" id="par_idN10AB6" xml-lang="en-US" l10n="NEW">Microsoft Office format</paragraph>
</tablecell>
<tablecell colspan="" rowspan="">
<paragraph role="tablehead" id="par_idN10ABC" xml-lang="en-US" l10n="NEW">Supported encryption method</paragraph>
</tablecell>
</tablerow>
<tablerow>
<tablecell colspan="" rowspan="">
<paragraph role="tablecontent" id="par_idN10AC3" xml-lang="en-US" l10n="NEW">Word 6.0, Word 95</paragraph>
</tablecell>
<tablecell colspan="" rowspan="">
<paragraph role="tablecontent" id="par_idN10AC9" xml-lang="en-US" l10n="NEW">Weak XOR encryption</paragraph>
</tablecell>
</tablerow>
<tablerow>
<tablecell colspan="" rowspan="">
<paragraph role="tablecontent" id="par_idN10AD0" xml-lang="en-US" l10n="NEW">Word 97, Word 2000, Word XP, Word 2003</paragraph>
</tablecell>
<tablecell colspan="" rowspan="">
<paragraph role="tablecontent" id="par_idN10AD6" xml-lang="en-US" l10n="NEW">Office 97/2000 compatible encryption</paragraph>
</tablecell>
</tablerow>
<tablerow>
<tablecell colspan="" rowspan="">
<paragraph role="tablecontent" id="par_idN10ADD" xml-lang="en-US" l10n="NEW">Word XP, Word 2003</paragraph>
</tablecell>
<tablecell colspan="" rowspan="">
<paragraph role="tablecontent" id="par_idN10AE3" xml-lang="en-US" l10n="NEW">Weak XOR encryption from older Word versions</paragraph>
</tablecell>
</tablerow>
<tablerow>
<tablecell colspan="" rowspan="">
<paragraph role="tablecontent" id="par_idN10AEA" xml-lang="en-US" l10n="NEW">Excel 2.1, Excel 3.0, Excel 4.0, Excel 5.0, Excel 95</paragraph>
</tablecell>
<tablecell colspan="" rowspan="">
<paragraph role="tablecontent" id="par_idN10AF0" xml-lang="en-US" l10n="NEW">Weak XOR encryption</paragraph>
</tablecell>
</tablerow>
<tablerow>
<tablecell colspan="" rowspan="">
<paragraph role="tablecontent" id="par_idN10AF7" xml-lang="en-US" l10n="NEW">Excel 97, Excel 2000, Excel XP, Excel 2003</paragraph>
</tablecell>
<tablecell colspan="" rowspan="">
<paragraph role="tablecontent" id="par_idN10AFD" xml-lang="en-US" l10n="NEW">Office 97/2000 compatible encryption</paragraph>
</tablecell>
</tablerow>
<tablerow>
<tablecell colspan="" rowspan="">
<paragraph role="tablecontent" id="par_idN10B04" xml-lang="en-US" l10n="NEW">Excel XP, Excel 2003</paragraph>
</tablecell>
<tablecell colspan="" rowspan="">
<paragraph role="tablecontent" id="par_idN10B0A" xml-lang="en-US" l10n="NEW">Weak XOR encryption from older Excel versions</paragraph>
</tablecell>
</tablerow>
</table>
<paragraph role="paragraph" id="par_idN10B0D" xml-lang="en-US" l10n="NEW">Other encryption methods are not supported.</paragraph>
<embed href="text/shared/00/00000004.xhp#related"/>
<embed href="text/shared/guide/doc_save.xhp#doc_save"/>
<embed href="text/shared/guide/redlining_protect.xhp#redlining_protect"/>
</body>
</helpdocument>
|
