1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
134
135
136
137
138
139
140
141
142
143
144
145
146
147
148
149
150
151
152
153
154
155
156
157
158
159
160
161
162
163
164
165
166
167
168
169
170
171
172
173
174
175
|
<?xml version="1.0" encoding="UTF-8"?>
<!--
***********************************************************************
*
* DO NOT ALTER OR REMOVE COPYRIGHT NOTICES OR THIS FILE HEADER.
*
* Copyright 2008 by Sun Microsystems, Inc.
*
* OpenOffice.org - a multi-platform office productivity suite
*
* $RCSfile: globaldoc_howtos.xhp,v $
* $Revision: 1.4 $
*
* This file is part of OpenOffice.org.
*
* OpenOffice.org is free software: you can redistribute it and/or modify
* it under the terms of the GNU Lesser General Public License version 3
* only, as published by the Free Software Foundation.
*
* OpenOffice.org is distributed in the hope that it will be useful,
* but WITHOUT ANY WARRANTY; without even the implied warranty of
* MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE. See the
* GNU Lesser General Public License version 3 for more details
* (a copy is included in the LICENSE file that accompanied this code).
*
* You should have received a copy of the GNU Lesser General Public License
* version 3 along with OpenOffice.org. If not, see
* <http://www.openoffice.org/license.html>
* for a copy of the LGPLv3 License.
*
************************************************************************
-->
<helpdocument version="1.0">
<meta>
<topic id="textswriterguideglobaldoc_howtosxml" indexer="include" status="PUBLISH">
<title id="tit" xml-lang="en-US">Working with Master Documents and Subdocuments</title>
<filename>/text/swriter/guide/globaldoc_howtos.xhp</filename>
</topic>
</meta>
<body>
<bookmark xml-lang="en-US" branch="index" id="bm_id3145246"><bookmark_value>Navigator;master documents</bookmark_value>
<bookmark_value>master documents;creating/editing/exporting</bookmark_value>
<bookmark_value>subdocuments;starting on new pages</bookmark_value>
<bookmark_value>subdocuments;removing from master documents</bookmark_value>
<bookmark_value>removing;subdocuments</bookmark_value>
<bookmark_value>indexes; master documents</bookmark_value>
</bookmark><comment>MW created 4 new index entries. 2 index entries were taken from globaldoc.xhp.</comment><paragraph role="heading" id="hd_id3145246" xml-lang="en-US" level="1" l10n="U" oldref="4"><variable id="globaldoc_howtos"><link href="text/swriter/guide/globaldoc_howtos.xhp">Working with Master Documents and Subdocuments</link>
</variable></paragraph><comment>MW: this is a new guide created from splitting globaldoc.xhp</comment><paragraph role="paragraph" id="par_id1522873" xml-lang="en-US" l10n="NEW">A master document lets you manage large documents, such as a book with many chapters. The master document can be seen as a container for individual <item type="productname">%PRODUCTNAME</item> Writer files. The individual files are called subdocuments.</paragraph>
<paragraph role="heading" id="hd_id3153127" xml-lang="en-US" level="2" l10n="U" oldref="29">To Create a Master Document: </paragraph>
<list type="ordered">
<listitem>
<paragraph role="listitem" id="par_id3149634" xml-lang="en-US" l10n="U" oldref="30">Do one of the following:</paragraph>
</listitem>
</list>
<list type="unordered">
<listitem>
<paragraph role="listitem" id="par_id3149956" xml-lang="en-US" l10n="U" oldref="31">Choose <emph>File - New - Master Document</emph>.</paragraph>
</listitem>
</list>
<list type="unordered">
<listitem>
<paragraph role="listitem" id="par_id3149612" xml-lang="en-US" l10n="U" oldref="32">Open an existing document and choose <emph>File - Send - Create Master Document</emph>.</paragraph>
</listitem>
</list>
<list type="ordered" startwith="2">
<listitem>
<paragraph role="listitem" id="par_id3149873" xml-lang="en-US" l10n="CHG" oldref="28">If you are creating a new master document, the first entry in the Navigator should be a <emph>Text </emph>entry. Type an introduction or enter some text. This ensures that after you edit an existing style in the master document, you see the changed style when viewing the subdocuments.</paragraph>
</listitem>
<listitem>
<paragraph role="listitem" id="par_id3145114" xml-lang="en-US" l10n="CHG" oldref="33">In the <emph>Navigator</emph> for master documents (should open automatically, else press F5 to open), click and hold the <emph>Insert </emph>icon, and do one of the following:</paragraph>
</listitem>
</list>
<list type="unordered">
<listitem>
<paragraph role="listitem" id="par_id3156240" xml-lang="en-US" l10n="U" oldref="34">To insert an existing file as a subdocument, choose <emph>File</emph>, locate the file that you want to include, and then click <emph>OK</emph>.</paragraph>
</listitem>
</list>
<list type="unordered">
<listitem>
<paragraph role="listitem" id="par_id3145405" xml-lang="en-US" l10n="U" oldref="35">To create a new subdocument, choose <emph>New Document</emph>, type a name for the file, and then click <emph>Save</emph>.</paragraph>
</listitem>
<listitem>
<paragraph role="listitem" id="par_id8550981" xml-lang="en-US" l10n="CHG">To insert some text between subdocuments, choose <emph>Text</emph>. Then type the text. You cannot insert text next to an existing text entry in the Navigator.<comment>i81372</comment></paragraph>
</listitem>
</list>
<list type="ordered" startwith="4">
<listitem>
<paragraph role="listitem" id="par_id3153382" xml-lang="en-US" l10n="U" oldref="36">Choose <emph>File - Save</emph>.</paragraph>
</listitem>
</list>
<paragraph role="heading" id="hd_id3154242" xml-lang="en-US" level="2" l10n="U" oldref="37">To Edit a Master Document:</paragraph>
<paragraph role="paragraph" id="par_id3154255" xml-lang="en-US" l10n="U" oldref="20">Use the Navigator for rearranging and editing the subdocuments in a master document.</paragraph>
<list type="unordered">
<listitem>
<paragraph role="listitem" id="par_id3155879" xml-lang="en-US" l10n="CHG" oldref="38">To open a subdocument for editing, double-click the name of the subdocument in the Navigator.</paragraph>
</listitem>
</list>
<list type="unordered">
<listitem>
<paragraph role="listitem" id="par_id3155931" xml-lang="en-US" l10n="CHG" oldref="39">To remove a subdocument from the master document, right-click the subdocument in the Navigator list and choose <emph>Delete</emph>. The subdocument file is not deleted, only the entry in the Navigator is removed.</paragraph>
</listitem>
</list>
<list type="unordered">
<listitem>
<paragraph role="listitem" id="par_id3148677" xml-lang="en-US" l10n="CHG" oldref="8">To add text to a master document, right-click an item in the Navigator list, and then choose <emph>Insert - Text</emph>. A text section is inserted before the selected item in the master document where you can type the text that you want. You cannot insert text next to an existing text entry in the Navigator.<comment>i81372</comment></paragraph>
</listitem>
</list>
<list type="unordered">
<listitem>
<paragraph role="listitem" id="par_id3149982" xml-lang="en-US" l10n="U" oldref="10">To reorder the subdocuments in a master document, drag a subdocument to a new location in the Navigator list. You can also select a subdocument in the list, and click the <emph>Move down</emph> or <emph>Move up </emph>icon.</paragraph>
</listitem>
</list>
<list type="unordered">
<listitem>
<paragraph role="listitem" id="par_id3153022" xml-lang="en-US" l10n="CHG" oldref="40">To add an index, such as a table of contents, right-click in the Navigator list, and then choose <emph>Insert - Index</emph>.</paragraph>
</listitem>
</list>
<table id="tbl_id3154206">
<tablerow>
<tablecell colspan="" rowspan="">
<paragraph role="paragraph" id="par_id3148949" xml-lang="en-US" l10n="E">
<image id="img_id3148959" src="sw/imglst/sc20246.png" width="0.222inch" height="0.222inch"><alt id="alt_id3148959" xml-lang="en-US">Icon</alt>
</image></paragraph>
</tablecell>
<tablecell colspan="" rowspan="">
<paragraph role="paragraph" id="par_id3153632" xml-lang="en-US" l10n="U" oldref="21">To update an index in a master document, select the index in the Navigator, and then click the <emph>Update</emph> icon.</paragraph>
</tablecell>
</tablerow>
</table>
<paragraph role="note" id="par_idN10C40" xml-lang="en-US" l10n="NEW">When you insert an object like a frame or a picture into a master document, do not anchor the object "to page". Instead, set the anchor "to paragraph" on the <emph>Format - (Object type) - Type</emph> tab page, and then set the object's position relative to "Entire Page" in the <emph>Horizontal</emph> and <emph>Vertical</emph> list boxes.</paragraph>
<paragraph role="heading" id="hd_id3153656" xml-lang="en-US" level="3" l10n="U" oldref="41">To Start Each Subdocument on a New Page:</paragraph>
<list type="ordered">
<listitem>
<paragraph role="listitem" id="par_id3152760" xml-lang="en-US" l10n="U" oldref="42">Ensure that each subdocument starts with a heading that uses the same paragraph style, for example "Heading 1".</paragraph>
</listitem>
<listitem>
<paragraph role="listitem" id="par_id3153876" xml-lang="en-US" l10n="U" oldref="43">In the master document, choose <emph>Format - Styles and Formatting</emph>, and click the <emph>Paragraph Styles</emph> icon.</paragraph>
</listitem>
<listitem>
<paragraph role="listitem" id="par_id3153907" xml-lang="en-US" l10n="U" oldref="44">Right-click "Heading 1" and choose <emph>Modify</emph>.</paragraph>
</listitem>
<listitem>
<paragraph role="listitem" id="par_id3147124" xml-lang="en-US" l10n="U" oldref="45">Click the <emph>Text Flow </emph>tab.</paragraph>
</listitem>
<listitem>
<paragraph role="listitem" id="par_id3149770" xml-lang="en-US" l10n="CHG" oldref="46">In the <emph>Breaks </emph>area, select <emph>Insert</emph>, and then select <emph>Page </emph>in the <emph>Type </emph>box.</paragraph>
</listitem>
<listitem>
<paragraph role="listitem" id="par_id3150224" xml-lang="en-US" l10n="U" oldref="17">If you want each subdocument to start on an odd page, select <emph>With Page Style</emph>, and select "Right page" in the box.</paragraph>
</listitem>
<listitem>
<paragraph role="listitem" id="par_id3145205" xml-lang="en-US" l10n="U" oldref="47">Click <emph>OK</emph>.</paragraph>
</listitem>
</list>
<paragraph role="heading" id="hd_id3145228" xml-lang="en-US" level="3" l10n="CHG" oldref="48">To Export a Master Document as a <item type="productname">%PRODUCTNAME</item> Text Document:</paragraph>
<list type="ordered">
<listitem>
<paragraph role="listitem" id="par_id3150315" xml-lang="en-US" l10n="U" oldref="49">Choose <item type="menuitem">File - Export</item>.</paragraph>
</listitem>
<listitem>
<paragraph role="listitem" id="par_id3148580" xml-lang="en-US" l10n="U" oldref="50">In the <emph>File format</emph> list, select a text document file format and click <emph>Export</emph>.</paragraph>
</listitem>
</list>
<paragraph role="note" id="par_id8371227" xml-lang="en-US" l10n="NEW">The subdocuments will be exported as sections. Use <item type="menuitem">Format - Sections</item> to unprotect and remove sections, if you prefer a plain text document without sections.</paragraph>
<section id="relatedtopics">
<embed href="text/swriter/guide/indices_multidoc.xhp#indices_multidoc"/>
<paragraph role="paragraph" id="par_id3154382" xml-lang="en-US" l10n="C"><link href="text/shared/01/02110000.xhp" name="Navigator in master mode">Navigator in master mode</link></paragraph>
</section>
</body>
</helpdocument>
|
