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<helpdocument version="1.0">
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<meta>
<topic id="textscalcguidecellreferencesxml" indexer="include" status="PUBLISH">
<title xml-lang="en-US" id="tit">Referencing a Cell in Another Document</title>
<filename>/text/scalc/guide/cellreferences.xhp</filename>
</topic>
</meta>
<body>
<bookmark xml-lang="en-US" branch="index" id="bm_id3147436"><bookmark_value>sheet references</bookmark_value>
<bookmark_value>references; to cells in other sheets/documents</bookmark_value>
<bookmark_value>cells; operating in another document</bookmark_value>
<bookmark_value>documents;references</bookmark_value>
</bookmark><comment>mw made "sheet references;" a one level entry</comment><comment>MW changed "references;" and added "documents;"</comment>
<h1 id="hd_id3147436"><variable id="cellreferences"><link href="text/scalc/guide/cellreferences.xhp">Referencing Other Sheets</link>
</variable></h1>
<paragraph xml-lang="en-US" id="par_id9663075" role="paragraph">In a sheet cell you can show a reference to a cell in another sheet.</paragraph>
<paragraph xml-lang="en-US" id="par_id1879329" role="paragraph">In the same way, a reference can also be made to a cell from another document provided that this document has already been saved as a file.</paragraph>
<h2 id="hd_id7122409">To Reference a Cell in the Same Document</h2>
<list type="ordered">
<listitem>
<paragraph xml-lang="en-US" id="par_id2078005" role="listitem">Open a new, empty spreadsheet. By default, it has only a single sheet named Sheet1. Add a second sheet clicking on <emph>+</emph> button to the left of the sheet tab in the bottom (it will be named Sheet2 by default).</paragraph>
</listitem>
<listitem>
<paragraph xml-lang="en-US" id="par_id4943693" role="listitem">By way of example, enter the following formula in cell A1 of Sheet1:</paragraph>
<paragraph xml-lang="en-US" id="par_id9064302" role="listitem">
<item type="literal">=Sheet2.A1</item>
</paragraph>
</listitem>
<listitem>
<paragraph xml-lang="en-US" id="par_id7609790" role="listitem">Click the <emph>Sheet 2</emph> tab at the bottom of the spreadsheet. Set the cursor in cell A1 there and enter text or a number.</paragraph>
</listitem>
<listitem>
<paragraph xml-lang="en-US" id="par_id809961" role="listitem">If you switch back to Sheet1, you will see the same content in cell A1 there. If the contents of Sheet2.A1 change, then the contents of Sheet1.A1 also change.</paragraph>
</listitem>
</list>
<tip id="par_id3147338">When referencing a sheet with name containing spaces, use single quotes around the name: <item type="literal">='Sheet with spaces in name'.A1</item></tip>
<tip id="par_id3147383">The example uses Calc formula syntax. It is also possible to use Excel A1 or R1C1 formula syntax; this is configured on <link href="text/shared/optionen/01060900.xhp">Formula options page</link>.</tip>
<h2 id="hd_id9209570">To Reference a Cell in Another Document</h2>
<list type="ordered">
<listitem>
<paragraph xml-lang="en-US" id="par_id5949278" role="listitem">Choose <emph>File - Open</emph>, to load an existing spreadsheet document.</paragraph>
</listitem>
<listitem>
<paragraph xml-lang="en-US" id="par_id8001953" role="listitem">Choose <emph>File - New</emph>, to open a new spreadsheet document. Set the cursor in the cell where you want to insert the external data and enter an equals sign to indicate that you want to begin a formula.</paragraph>
</listitem>
<listitem>
<paragraph xml-lang="en-US" id="par_id8571123" role="listitem">Now switch to the document you have just loaded. Click the cell with the data that you want to insert in the new document.</paragraph>
</listitem>
<listitem>
<paragraph xml-lang="en-US" id="par_id8261665" role="listitem">Switch back to the new spreadsheet. In the input line you will now see how $[officename] Calc has added the reference to the formula for you. </paragraph>
<paragraph xml-lang="en-US" id="par_id5888241" role="listitem">The reference to a cell of another document contains the name of the other document in single inverted commas, then a hash #, then the name of the sheet of the other document, followed by a point and the name of the cell.</paragraph>
</listitem>
<listitem>
<paragraph xml-lang="en-US" id="par_id7697683" role="listitem">Confirm the formula by clicking the green check mark.</paragraph>
</listitem>
<listitem>
<paragraph xml-lang="en-US" id="par_id7099826" role="listitem">If you drag the box in the lower right corner of the active cell to select a range of cells, $[officename] automatically inserts the corresponding references in the adjacent cells. As a result, the sheet name is preceded with a "$" sign to designate it as an <link href="text/scalc/guide/relativ_absolut_ref.xhp">absolute reference</link>.</paragraph>
</listitem>
</list>
<paragraph xml-lang="en-US" id="par_id674459" role="paragraph">If you examine the name of the other document in this formula, you will notice that it is written as a <link href="text/shared/00/00000002.xhp#url">URL</link>. This means that you can also enter a URL from the Internet.</paragraph>
<section id="relatedtopics">
<embed href="text/scalc/guide/cellreferences_url.xhp#cellreferences_url"/>
<embed href="text/scalc/guide/relativ_absolut_ref.xhp#relativ_absolut_ref"/>
</section>
</body>
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